But while these file sharing systems work well in a personal or consumer context, they don't fare so well at the professional or enterprise level. Technically, you can use DropBox (along with Google Drive, OneDrive, iCloud, etc.) to backup and store your documents. Many small businesses use cloud file-sharing systems because the base level is free, they're easy to use, and they allow you to share files with people inside and outside the organization quickly. However, as some IT professionals say, cloud-based storage simply refers to storing your files someplace other than your computer's hard drive! The popularity of apps such as Google Drive and DropBox is a testament to this. The writing is on the wall-the cloud is the preferred technology to manage files remotely. We live in an era where connectivity and collaboration are the pillars on which our workspaces are built. But they soon outgrow these basic systems and realize that they're missing out on powerful timesaving and productivity features from a comprehensive document management system.
Many businesses that are new to digital operations start with using simple file sharing systems like DropBox, Google Drive, Sharepoint, or file-based ERPs that have a lite version of document management.
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